How to use the application portal

To access the application portal, click on the link on the scholarships page, or you can access the portal directly here.  

The first time you arrive at the portal, you need to Register. Submit your email address and create a password. You will be sent a verification link to that email address. Once you have clicked on the verification link in your email, you will be able to log in to the portal.  

Please be sure to add [email protected] to your email safe sender list to ensure our messages are not filtered into your junk email folder. 

The application form is intended for individual applicants. If it is not possible for you to access the portal, someone else can complete the application as a proxy on your behalf.  

If you are completing the form on behalf of someone else, you should register using an email address that you have regular access to. This will be your login name and all communications about your application will be sent to this email address.   

When you log in:

– Select Apply from the banner at the top of the page.

– Complete the eligibility questions. If you pass these, click on the link to start an application.

– On the next screen, confirm that you agree for your data to be processed under the terms of the Privacy Agreement.

– Click Start application. The application screen will open.

– Start by clicking on A – Applicant details to expand the section.

– Then select Applicant type – either For myself  if you are applying for you, or For another person if you are applying as a proxy on behalf of a student. In either case, complete all the details in the form as the applicant.

– You can then click on each of the following sections to expand them to answer the questions.

The first time you save or exit your application, you will receive an automated email confirming your application reference number. You will use this reference number when you return to the portal to continue working on your application. Please check your email junk folder if you cannot find the email confirmation in your inbox.

Once you have started your application, you can exit the portal and return to edit it later. When you begin entering details into the application form, a save button will appear in a banner at the bottom of your screen. Click on this to save your progress.

The application form also autosaves at 60-minute intervals, and whenever you navigate to a different section of the form from the one you are currently working on.

You can use the print icon at the top of the form to print or save your application as a PDF. Printing will automatically expand all text boxes to their full size, so you don’t need to adjust them manually.

Log into the application portal to continue with your application.

When you log in:

– Select Dashboard from the banner at the top of the page.

– Select Applications/View your applications.

– On the next screen, double click on your application reference number. It will open the application request.

– Click Continue this application to open the form and continue working on it. 

Do not click Apply in the top banner menu. This will start a new blank application form.   

To enlarge a text box to view more lines of text, drag the bottom-right corner of the box downward.

The text box calculates your word count by counting the number of spaces between words, so you are advised to make sure you don’t use any double spaces.

You are requested to provide details of your relevant education and employment experience.

You will be asked to upload your CV. We prefer this to be in PDF format, however, other formats such as Word documents are accepted.

If you do not have an existing CV, you can use our CV template here. 

Your CV should include the following information: 

Education

• Start and end dates: when you began and completed the course.
• Institution: the name of the university, college, or school where you studied.
• Course: the name or title of the course.
• Results: the award or grade you achieved (e.g. 1st Class Hons, 2:1, Distinction, Pass).

Employment (including voluntary positions)

• Start and end dates: when you began and finished the role.
• Job title: your title during this role.
• Organisation: the name of the organisation you worked or volunteered for.
• Role description: a brief summary of your responsibilities and key duties.

If you need to change the email address linked to your account once you have started your application, e.g. if a proxy completes the form initially, and then hands ownership of the form over to the student, you must first register the new email address as a user on the application portal.

Once you’ve done this:

– Log in using the original email address which you used to start your application

– Select Applications/View your applications 

– Click on your application number. This will take you to your Application Request screen.

– Scroll to the bottom of the page to the section called Change ownership . Click on Invite new owner.

– On the next screen, enter the new email address.

Once you complete the handover of ownership you will no longer have access to the application. Use the new email address to log into the portal to view your messages and continue working on your application form.

You can swap ownership again, as long as the new email address is registered on the portal.

Once you click the final submit button or the application deadline has been reached, you can no longer edit your application. When you submit your application, you will receive an email confirming that it has been received.

To communicate with you about your application, we will send you messages within the application portal. Each time we send you a message in the portal, you will receive a notification email alert. Please add [email protected] to your email safe sender list to avoid alerts being filtered into a junk-email folder.

To check for messages on the portal, log in, select Dashboard from the banner at the top of the page, then select View messages.

If you think your application should be ready to submit, but there is no submit button, there is an error on your form. These are the most common errors:

WORDCOUNT

A text box may have exceeded the wordcount even though the number of words you have typed is within the limit. The system calculates double spaces as extra words. Check for double spaces in your text at the beginning of sentences or between words and remove them.

MANDATORY FIELDS MISSING

If you have not completed one or more mandatory questions, you will have an error message stating “This page has the following errors”. A list of all the sections with incomplete mandatory questions, along with links to each specific question that needs attention, will appear at the top of the Review and submit section.

Once the missing fields have been completed, the error message will change to “All mandatory fields are completed” and the Submit button will appear.

If you have another issue with the application portal or cannot submit your application, you can send a message through the portal or contact [email protected]

To send us a message via the portal:

– Log in and select Dashboard from the banner at the top of the page.

– Select Applications/View your applications.

– On the next screen, double click on your application reference number. It will open the application request.

– Scroll down past the application section, to Messages.

– Click on the link to create a new message.

– You can type text and add attachments, such as a screen shot of any error messages.

Log into the application portal.

When you log in:

– Select Dashboard from the banner at the top of the page.

– Select Applications/View your applications.

– On the next screen, double click on your application reference number. It will open the application request.

– Click Continue this application to open the Stage 2 application form.

– You can return to edit it in the same way as the Stage 1 application.

You can view your Stage 1 application which you submitted by clicking on the View application form button, but you cannot edit it.